Effective time management

The 80/20 rule* that is so present in your business that it extends to the things you do and how you do them.  80% of the results you get come from 20% of the effort you put in.  By shifting your focus on the 20% that really matters you will be able to achieve so much more. These 10 tips will help you to use your time effectively and get the most done.

  1. Think of your dreams, and then set S.M.A.R.T. goals. Write down your goals, short term and long term, so that you can move onto a plan of action to achieve them. M.A.R.T. = Specific, Measurable, Achievable, Results oriented, Time bound.  What’s the difference between a Dream and a Goal?  A goal is just a dream with a date attached!
  2. Your to-do list. Actually, I prefer ‘to achieve’ Write your tasks, organized by importance and urgency, and work through them.
  3. Schedule: Use your prioritized to-achieve list to make yourself a schedule so that you can stay on track with what needs to be achieved.
  4. Eliminate procrastination. Ignore the feeling that it’s not the right time to do something. Instead, just do the things you need to do, when you need to do them. JDI!
  5. Get a handle on your emails and phone calls. As part of your schedule block off times in your day to make all your phone calls and deal with your emails.
  6. Keep track of your time. Jot down how much time everything takes you and when you feel most productive. This will also guide you in how to write your schedule.
  7. Break times. Breaks are necessary for productivity. The Pomodoro technique is a well known technique for taking breaks to get more done. You work in 25 minute segments, each segment followed by a 5 minute break. After four segments take a longer break.
  8. Spending some time organizing your filing systems for emails and documents will save you time in the long run, not having to deal with it every day.
  9. Of course, you can’t do everything yourself, so give some of the smaller, more monotonous tasks to someone else who can handle them.
  10. Say no. There are only so many hours in a day! That means you can’t do everything. Only say yes to things you really want, or choose, to do and say no to the rest. Avoid time vampires!

By following through with these ten tips, you can manage your time most effectively and be the most productive.

* The 80/20 rule is actually The Pareto Principle, named after Italian economist Vilfredo Pareto, who observed in 1906 that 80% of the land in Italy was owned by 20% of the population, and that 20% of the pea pods in his garden contained 80% of the peas!

If you would like further information or you have any questions about this blog give me a call at 305-899-9963 or email me at [email protected] and we’ll make it happen.

Coach John
“Living beyond the ordinary”

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